Registration Terms

  • By registering you (the “Participant”) agree to be bound by these terms and conditions. Any information or instructions published by the Promoter (as defined below) on channels such as tanuary.co.uk, instagram.com/stmoriz sites form part of these terms and conditions.

  • The promoter and administrator of this promotion is Hot House Partnerships of Atlas Mill, Atlas Mill Road, Brighouse, HD6 1ES (the “Promoter”). This competition is not endorsed by Twitter, Instagram or Facebook.

  • Registration is open from 12.01am on 1st January to 12.00am (midnight) on 31st January to all UK residents aged 18 or over.

  • Each participant who registers for the Promoters newsletter will be automatically entered into a free prize draw for the chance to win.  To register you must provide your name, email and telephone number and opt in to receive promotional information regarding products from the Promoter. Each Participant can only register once, multiple registrations will not be counted.

  • The winning recipient will receive £500 cash. Ten runners up will receive a pre-selected years’ supply of self-tanning products (which shall be a minimum of 12 bottles of St Moriz tan). The prizes carry no cash alternative, are non-transferable and may not be substituted by the winner or any runners up.

  • Employees or agents of the Promoter or any of its group companies or their families or households or anyone professionally connected to the Promoter or the operation of this promotion are not eligible to enter.

  • The Winner and ten runners up will be selected at random from all eligible and correctly entered Participants after 12.00am (midnight) 31st January 2021 and notified within 14 days using the email address provided on registration. Subject to the winner and runners up contacting the Promoter, as set out in the email informing them of the allocation of any prize, the prize will be sent to the Participant’s home address within 14 days of confirmation.   The Promoter accepts no liability for any prize lost, damaged or delayed.

  • The Promoter reserves the right to pick an alternative winner or runner up at random if the original winner or runner up is unable to take up the prize, is found not to be eligible in accordance with these terms and conditions or if the Promoter is unable to contact them. The Promoter reserves the right to cancel or suspend the promotion and allocation of any prize at any time without liability to any Participants, the winner or runners up. The Promoter’s decision is final on all matters and no correspondence will be entered into.

  • By registering, Participants agree and consent to the Promoter, anyone administering this promotion on its behalf, and any of its affiliates, using the registration details submitted for the purpose of administering the promotion. The winner may be required to participate in the Promoter’s marketing and promotional activities and by registering consents to such participation without further recompense.

  • The Promoter may use any personal information submitted on registration for the newsletter or in the Content to advise Participants of future promotions and to provide information about products of the Promoter or its associated companies that may be of interest. The Participant hereby consents to such personal information being used for this purpose and confirms that it agrees with the Promoter’s privacy policy (details below). The Participant may withdraw consent to such use of personal information by writing to the Promoter, by unsubscribing from the newsletter or future emails, or by using the opt-out process outlined in the Promoter’s privacy policy.

  • Other than as set out in these terms and conditions or for the purposes of operating the Promotion, the details and information provided by the Participant when entering the Promotion or claiming a prize will not be used for any promotional purpose, nor shall they be passed to any third party.

  • The Promoter shall not be liable for any interruption to the promotion whether due to force majeure or other factors beyond the Promoter’s control. The Promoter reserves the right, acting reasonably and in accordance with all relevant legislation and codes of practice, to vary the terms and conditions of the promotion. The Promoter will not be responsible or liable for: (a) any failure to receive entries due to transmission failures and other conditions beyond its reasonable control; (b) any late, lost, misrouted, or damaged transmissions or entries; (c) any computer or communications related malfunctions or failures; (d) any disruptions, losses or damages caused by events beyond the control of the Promoter; or (e) any printing or typographical errors in any materials associated with the promotion.

  • By registering, the Participant agrees to release the Promoter from any liability whatsoever for any claims, costs, injuries, losses, or damages of any kind arising out of or in connection with the promotion or with the acceptance, possession, attendance at or use of any prize (except death or personal injury caused by the Promoter’s negligence, for fraud, or otherwise as prohibited by law).

  • A full list of winners and allocated prizes can be made available on request to those sending a stamped, addressed envelope to Hot House Partnerships of Atlas Mill, Atlas Mill Road, Brighouse, HD6 1ES within 1 month after the promotion end date.  In the interest of preserving the privacy of Participants only the surname and first initial will be provided for this purpose.

  • This promotion or any dispute or claim arising out of or in connection with these terms and conditions or the operation of the promotion shall be governed by and construed in accordance with English law and The courts of England and Wales shall have exclusive jurisdiction to settle any such dispute or claim.

Privacy Policy​

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Hot House respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.


1. PURPOSE OF THIS PRIVACY POLICY

This privacy policy aims to give you information on we collect and process your personal data through your use of this website, including any data you may provide through this website when you purchase a product or service or take part in a competition. This website is not intended for children and we do not knowingly collect data relating to children. It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.


Controller

Hot House is the controller and responsible for your personal data (collectively referred to as “Hot House”, “we”, “us” or “our” in this privacy policy). We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the DPO using the details set out below. If you have any questions about this privacy policy or our privacy practices, please contact our in the following ways: Email address: info@hot-h.co.uk or Postal address: Data Protection Officer, Hothouse Beauty Ltd, Unit 4 Provincial Park, Sheffield, S35 9ZX.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.


Changes To The Privacy Policy And Your Duty To Inform Us Of Changes

We keep our privacy policy under regular review. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.


2.  THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows: Identity Data includes first name, maiden name, last name, username or similar identifier, title, date of birth and gender; Contact Data includes billing address, delivery address, email address and telephone numbers; Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website; Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses; Usage Data includes information about how you use our website, products and services; Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.


If You Fail To Provide Personal Data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.


3.  HOW IS YOUR PERSONAL DATA COLLECTED?

We use different methods to collect data from and about you including through: Direct interactions. You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you: subscribe to our service or publications; request marketing to be sent to you; enter a competition, promotion or survey; or give us feedback or contact us. Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies.


4.  HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: Where we need to perform the contract we are about to enter into or have entered into with you; Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests; Where we need to comply with a legal obligation.

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us. Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.


Purposes For Which We Will Use Your Personal Data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

1 = Purpose/Activity

2 = Type of data

3 = Lawful basis for processing including basis of legitimate interest

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1: To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey

2: (a) Identity (b) Contact (c) Profile (d) Marketing and Communications

3: (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)

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1: To enable you to partake in a prize draw, competition or complete a survey

2: (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications

3: (a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)

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1: To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

2: (a) Identity (b) Contact (c) Technical

3: (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation

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1: To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you

2: (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical

3: Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)

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1: To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

2: (a) Technical (b) Usage

3: Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)

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1: To make suggestions and recommendations to you about goods or services that may be of interest to you

2: (a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications

3: Necessary for our legitimate interests (to develop our products/services and grow our business)

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Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We will obtain your express opt in consent in relation to marketing and competitions/promotions run by us.


Promotional Offers From Us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.


Third-Party Marketing 

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.


Opting Out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.


Cookies

Cookies provide information regarding the computer used by a visitor. We may use cookies where appropriate to gather information about your computer in order to assist us in improving our website. We may gather information about your general internet use by using the cookie. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally; it is statistical data which does not identify any personal details whatsoever. Our advertisers may also use cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our website. You can adjust the settings on your computer to decline any cookies if you wish. This can be done within the “settings” section of your computer. For more information please read the advice at AboutCookies.org.


Change Of Purpose 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.


5.  DISCLOSURES OF YOUR PERSONAL DATA

We may share your personal data with the parties set out below for the purposes set out in the table above: Internal Third Parties such as other companies in our Group and provide IT and system administration services and undertake leadership reporting; and External Third Parties such as Service providers who provide IT and system administration services, Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services, HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances, Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.


6.  INTERNATIONAL TRANSFERS

From time to time we may need to transfer your data outside the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it as it has in Europe.


7.  DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


8.  DATA RETENTION

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers. In some circumstances you can ask us to delete your data. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.


9.  YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data as set out below. If you wish to exercise any of the rights set out above, please contact us. You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us;

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms;

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: If you want us to establish the data’s accuracy, Where our use of the data is unlawful but you do not want us to erase it, Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims, You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.


What We May Need From You 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.